Getting Started With iPhone Calendars

The iPhone is known for elevating the Calendar system beyond where cell phones normally had put it, integrating many of the tools that previously had defined the palm pilot and personal organizer tools.  What this does is actually allows you to take a very in depth Calendar system on the iPhone and connect it with the same thing on your computer, especially if you are tying together a Mac and the iPhone.  The Calendar itself, like many of the iPhone tools, is put together in a simple way so that it can be used conveniently and on a daily basis.  Here is a step by step guide on how to begin using your iPhone Calendar system so that it can be an important part of your casual smartphone use.

The primary thing to consider is how to create a Calendar event on your iPhone, which can be done in two primary ways.  The first is to create the Calendar even on the iPhone itself in the Calendar app.  Open the app where you will see the calendar ahead for the month.  Select the day that you want to add the event to and then press the “+” add button in the upper right hand corner.

This will initiate an event creation menu where you will add the time of the event, the location of the event, whether or not you want an alert, who may be going to that event out of your contacts, and other information.  Once you have that information entered as you want it you can hit the Done button.  The information you enter, however, is going to be determined entirely by what necessary information there is for the event.  For example, if the location of the event is going to be uncommon then you should include the address so that you can link to Maps directly from the event in the Calendar.  If it is just at your house or work, those titles may be good enough for the event.

Once you have finished with this the event will be listed below the Calendar when the date that it is on is selected.  If there are events on a particular day then there will be a black dot directly below the day number for that date.  When you have the date selected you can then select the event from the list below to find the information spread for it, and there will be several events on the list if there are several events on that day.

The second way to create an event that is in your calendar is actually on your computer from the calendar app that you use, which is commonly iCal on Mac computers.  In iCal you essentially create events to a calendar in the same way that you do on the iPhone Calendar.  The foundation here is that you will sync iCal to the iPhone so that the calendars are the same on both.  If you set up this persistent syncing that works in the same way as media syncing between the computer and the iPhone, then you will be able to adjust the calendar on the computer on a massive scale and have those calendar events and schedule show up on your iPhone.

To do this you first create new events on iCal, which also starts by using the add button after you have selected a specific date.  You have the option to Create Quick Event by hitting the button, or you can double click a date, then click this “New Event” and then add information to the event.  These will again be things like event name, location, time period, if you want repetition, how it should appear in the calendar, if it needs an alert, whether or not you want to invite someone, if you want an attachment, if you need a note along with it, or if a URL is relevant to the event.

Once you update your person iCal calendar on your computer you should plug in your iPhone, then select it from under the Devices heading in the left hand column of iTunes.  Go into the Info tab, which is between Summary and Apps, and then go down to Sync iCal Calendars and hit the check box.  From here you can choose either to do All Calendars if you have once central calendar in iCal, or a specific one if you have multiple such as Home and Work.  You can also choose to not sync old events, though it may just be easiest to have them all synced.  From here hit the Apply button in the lower right hand corner of the display and then sync your iPhone.  It will then be applied to Calendar in your iPhone and will be available there just as if it was created on your iPhone.

The next thing you must do when starting out with the iPhone Calendar is to adjust the settings to meet your needs.  Go into Settings and then go down to Mail, Contacts, Calendars, which is below iCloud and above Twitter.  In here you will want to go down to Calendars, which is towards the bottom.  Here you can first choose to keep the New Invitation Alters on, which you do by keeping the switch in the On position.  Below that is an option for your iCal sync that determines how far back you want to connect to in your iCal, which is the same option you have when syncing in iTunes.  After that is an option for Time Zone Support, default settings for alert times, and what your default calendar is.  Once these are set then it should match your iCal settings and the sync will be appropriately done.  If, however, you set your Default calendar for something like Work and instead select Home on iTunes then you may have some issue.

Tags: , , ,

About shaneburley